End of an era . . .

One of the most satisfying periods of my working life was setting up and managing the Office for Program Planning and Coordination (DPPC, later to become Program Planning and Communications) at the International Rice Research Institute (IRRI) from May 2001 until my retirement in April 2010. And working with a fine team of people over the years.

30 April 2010 – my last day at IRRI, with the DPPC team (L-R) Eric Clutario, Corinta Guerta, Zeny Federico, Vel Hernandez-Ilao, and Yeyet Enriquez-Agnes (aka ‘The Jackson Five’)

Not only did we achieve a great deal—especially rescuing the institute’s reputation with its donors from the dark place it had sunk to—but we helped to rehabilitate a research culture that had become seriously dysfunctional. The term ‘herding cats’ comes to mind.

The achievements of DPPC are down to the fantastic team of professionals that I was able to bring together, who quickly bought into an ethos for DPPC that I was keen to establish. Thereafter they worked very effectively together to make things happen, often going the extra mile to meet deadlines (mostly externally imposed) even when research colleagues hadn’t always met their side of the ‘project development and management bargain’.

So how did this all come about, who was involved, and why am I waxing lyrical about DPPC at the end of October 2017, over seven years since I retired from IRRI?

Well, the short answer is that at the end of October, the last member of my original DPPC team, Zeny Federico, will retire. Others have retired already, moved on to bigger and better things, or moved to other positions in the institute. It’s the end of an era! DPPC no longer exists. Shortly after I retired it changed its name to DRPC—Donor Relations and Project Coordination, and is to become the IRRI Portfolio Management Office (IPMO).

DPPC is born
In January 2001, I was approached by IRRI Director General Ron Cantrell to take over the office responsible for the institute’s donor relations and project management, and help rebuild its reputation and credibility with its donors¹, as I have described in one of my very first blog posts back in February 2012. In itself this would appear rather strange as I was then head of the institute’s Genetic Resources Center (GRC), with day-to-day responsibility managing the world’s largest genebank for rice.

During the visit of a team of management consultants at the back end of 2000, Ron received some bleak feedback about the parlous state of the institute’s donor relations and project management. There was apparently little accurate information about the number and scope, or even commitments, of time-bound projects or grants (often referred to as ‘special projects’, each with its specific objectives and research timeline) within the institute’s overall research framework that IRRI had on its books. I’m not sure exactly how, but my name was suggested as someone to lead an initiative to put things in order.

Let’s talk about funding for international agricultural research for a moment. In January 1973, when I first joined the International Potato Center (CIP), one of 15 international agricultural research centers supported through the Consultative Group on International Agricultural Research (CGIAR), most donor support came in the form of lump-sum grants, commonly known as ‘unrestricted funding’. Even in the 1990s, however, the writing was on the wall, the future of ‘unrestricted’ funding was looking uncertain, and ‘special project’ funding started to increase significantly. It’s the norm today.

With ‘special project’ funding, donors have rightly insisted on greater accountability, mostly through regular (often bespoke) reporting on what the research has achieved, what benefits it has brought to farmers and particularly the rural and urban poor, and how the funds have been spent. After all, donor agencies are accountable to tax-payers in their own countries. The challenge for DPPC was not only to meet donor expectations and comply with their funding requirements, but help build a robust research management culture in which individual researchers fully committed to institute goals and objectives rather than focusing on their own, sometimes selfish, research agendas as had increasingly (and regrettably for IRRI) become the situation across the institute. Herding cats!

And while we certainly did help rebuild the institute’s reputation in terms of research project management and accountability, I believe the most important legacy was a solid culture for project development, execution, and management that has served the institute well.

Building the DPPC team
When I moved from GRC to become head of DPPC and an institute director, I asked Zeny to join me. I knew that I needed someone working alongside me who I could rely on completely. Zeny had been my secretary since 1997 when my secretary at that time, Sylvia Arellano was poached by George Rothschild to become the executive secretary in his office. The day after Sylvia moved, George ‘resigned’ as Director General.

Zeny with Sylvia and Tessie Santos. Sylvia and Tessie were secretaries in GRC when I joined IRRI in 1991; both are now retired.

Zeny joined IRRI in 1980, aged 27, as one of the administrative support staff for the International Rice Testing Program (IRTP), which became the International Network for the Genetic Evaluation of Rice (INGER) at the end of the 80s or thereabouts. Prior to IRRI she had been a clerical research aide with the Corn Program in the Department of Agronomy of the University of the Philippines-Los Baños (UPLB), which transferred after 1975 to the university’s Institute of Plant Breeding.

In 1991, when GRC was founded, and merging INGER and the International Rice Germplasm Center (IRGC, the rice genebank) into a single administrative unit that retained their separate programmatic functions. Without going into detail, many INGER staff (including Zeny) were not, to put it mildly, enthusiastic that INGER was no longer completely independent unit.

By 1997, I think much of that reluctance had disappeared, and Zeny immediately accepted my invitation to become the GRC executive secretary. I couldn’t have hoped for more loyal and committed support over the years. It was a ‘no-brainer’ for her to accompany me to DPPC. She was the anchor among the DPPC team. Since I left IRRI, Zeny’s role has evolved, and she will retire in two weeks as Senior Officer – Administrative Coordination.

I was faced with a decision concerning the three existing staff I inherited, and very quickly came to the conclusion that two of them appeared to be ‘square pegs in round holes’ given the vision I had for DPPC. In any case, I was keen to bring in someone new as my deputy.

And that person was Corinta Guerta, a soil chemist and Senior Associate Scientist working on the adaptation of rice varieties to problem soils. A soil chemist, you might ask? When discussing my new role with Ron Cantrell in early 2001, I’d already mentioned Corinta’s name as someone I would like to try and recruit. What in her experience would qualify Corints (as we know her) to take up a role in donor relations and project management?

Corinta joined IRRI in July 1975 as a Research Assistant 1, when she was 23 years old. Having earlier graduated with a BS degree in chemistry from College of the Holy Spirit in Manila, she then placed sixth in the national Chemist Licensure Examination of the Philippines Professional Regulation Commission. In 1982 she received her MS from UPLB.

But rather than explain here what transpired, why not watch this short video:

When, in April 2009, I accepted a one-year extension to my contract, Corints took over the day-to-day running of DPPC. This gave me time and space to plan the 3rd International Rice Congress to be held in Hanoi in 2010 (IRC 2010), as well as overseeing the IRRI Golden Jubilee celebrations from December 2009 to April 2010. In fact, Corints became de facto head of DPPC from January 2010, with me simply in a mentoring support role. After I retired, she was appointed Director for External Relations and, as far as I’m aware, is the only IRRI national staff member to have joined the institute as a junior researcher and retiring earlier this year at the highest levels of management.

Corints with her DRPC team on her retirement in May 2017

I was delighted in February 2012 that Corints would be visiting several donors in Europe, and that she could join my wife Steph and younger daughter Philippa at an investiture in Buckingham Palace in London when I received my OBE from HRH The Prince of Wales.

Sadly, Corints was widowed around 2003 or so. I watched her son Christian and daughter Diane grow up over the years. Corints is the proud grandmother of a little girl.

Over the years there were several personnel changes in DPPC/DRPC. That was a healthy situation, because they came about for all the right reasons. Staff grew in their positions, and then moved on to broaden their experience further (mainly) outside IRRI. The turnover of staff also brought some positives. New people do things in different ways, bring in new ideas and approaches.

From the outset, I knew we needed an online database to handle all the information and correspondence around each project and grant, ‘glued’ together by a unique ID number for each project/grant. Not exactly ‘rocket science’, but I couldn’t believe the resistance I faced in some quarters (particularly the Finance Office) to adopting this ID. Remember, I came from a genebank background, managing thousands of seed samples, known as ‘accessions’ (= projects/grants), and handled lots of different activities and information through a database management system. We ditched the idea of using a system-in-development from IRRI’s sister center in Colombia, the International Center for Tropical Agriculture (CIAT). I was convinced we could do better. But we needed some in-house expertise to translate ideas into tangible assets. That’s where computer science graduate Eric Clutario enters the DPPC story.

When Corints and I interviewed Eric, he quickly understood the essential elements of what we wanted to do, and had potential solutions to hand. Potential became reality! I don’t remember exactly when Eric joined us in DPPC. It must have been around September or October 2001, but within six months we had a functional online grants management system that already moved significantly ahead of where the CIAT system has languished for some time. Our system went from strength to strength and was much admired, envied even, among professionals at the other centers who had similar remits to DPPC.

I could outline an idea to Eric and within the same day he’d have a prototype to show me. Once we could make the database accessible on the intranet, then all researchers were able to monitor research progress and expenditures, and non-confidential correspondence, related to the projects they were working in.

After about four years, I discussed with the head of IRRI’s IT Services about how IRRI more widely could benefit from Eric’s expertise. With everyone’s agreement, Eric transferred to IT Services, but with a guaranteed 50% commitment to DPPC. In this way his expertise could be deployed to solve other pressing database issues outside DPPC without compromising his support to us. And, as far as I know, that arrangement has remained in place to some extent.

In 2007, Eric was seconded to Bioversity International in Rome for several months to contribute to an inter-center initiative. I don’t remember the details. I also attended a workshop in FAO to launch this particular project, and Eric I traveled there together. It was his first time to fly, and we flew Business Class on Emirates. I don’t think Eric could imagine his good fortune. This was what flying must be like all the time.

(L) On theFAO terrace, overlooking the Circo Massimo, and (R) enjoying a macchiato together in one of Rome’s many sidewalk cafes

Eric in his ‘mafioso’ pose at the Colosseum

Another member of team was needed to handle the ‘donor intelligence’ in the first instance, then take over other aspects of project management. During my time we had three staff as Assistant Manager / Manager in this position.

L-R: Monina La’O, Sol Ogatis, and Marileth ‘Yeyet’ Enriquez

Monina La’O joined DPPC in September 2001, and started to compile information about the donor community and funding opportunities. She left in December 2002, when she married and moved with her husband away from the Manila area.

Monina’s despedida from DPPC in November/December 2002, with friends from other units.

That’s when Sol Ogatis came to our attention, in February 2003. A BS Economics graduate from UPLB, Sol was working as a supervisor at the Philippine Chamber of Commerce and Industry in Manila. Sol did a great job, building a solid donor base for the information system, and the essential links between DPPC and research staff around the institute.

By July 2008, new opportunities had come along, and Sol decided to take a new position in the US Embassy in Manila as Coordinator for the US Export Control and Related Border Security Program. And she’s still there, but her legacy at IRRI endures.

Sol’s farewell from DPPC on 22 August 2008. L-R: me, Sol, Corints, Zeny, and Vel

Sol was replaced by Marileth Enriquez, known as ‘Yeyet’, in December 2008. A molecular genetics graduate from UPLB, and holding a Masters degree in Technology Management from the University of the Philippines – Diliman, Yeyet came to us from the Colombo Plan Staff College for Technician Education for Human Resource Development in the Asia Pacific Region. Building on the work of her predecessors, Yeyet took this role to another level, and soon had taken over some of the more detailed project development aspects that Corints had managed, once Corints had broader responsibilities as a Director and oversight of other units.

L-R: Yeyet, Vel, and Zeny

In March 2009 we decided to make an office trip to the rice terraces north of Manila. Yeyet quickly took on the role of ‘expedition organizer’, and we had a great visit to Banaue, Sagada and Baguio. Steph joined us on that trip.

Come October 2015, Yeyet decided to seek pastures new, and joined Save the Children Philippines as Director of Awards. In early 2014, she married Christian, an accountant who had worked in IRRI’s Finance Office. I was privileged to be invited to become a sponsor (known as ‘ninong’ in Tagalog) when they married. And although I was unable to attend their wedding, I did send a surprise video greeting.

Marisol ‘Sol’ Camasin was the only one of the three original staff who stayed on as an office clerk, until September 2002. She was replaced by Analyn Jopia until early 2004, when Vel Hernandez-Ilao joined the office on a half-time basis (shared with the DDG-Research office). Vel became full time member of the DPPC team in April 2007.

L-R: Zeny, Sol, me, Corints, Eric, and Monina in late 2001

L-R: Analyn, Eric, Corints, Monina, me, and Zeny, in October 2002

L-R: me, Sol, Eric, Corints, Vel, and Zeny at Antonio’s in Tagaytay for our Christmas lunch in December 2004

L-R: Yeyet, Corints, Zeny, Vel, me, and Eric near Batad rice terraces in March

Nominally the ‘junior’ in DPPC, Vel very quickly became an indispensable member of the team, taking on more responsibilities related to data management. She has a degree in computer science. However, just a month or so back, an opportunity presented itself elsewhere in the institute, and Vel moved to the Seed Health Unit (SHU) as the Material Transfer Agreements Controller. As the SHU is responsible for all imports and exports of rice seeds under the terms of the International Treaty on Plant Genetic Resources for Food and Agriculture using Material Transfer Agreements, Vel’s role is important to ensure that the institute is compliant under its agreement with FAO for the exchange of rice germplasm. Vel married Jason a few years back, and they have two delightful daughters.

With her departure, and Zeny’s pending retirement, that’s the original team I put together gone forever.

We took on some short-term staff from time-to-time, to cover for Vel when she was expecting her first child, or when the work load required an additional pair of hands, between Sol’s departure and Yeyet coming on board, for example. Colleen Fernandez comes to mind, as does Froilan ‘Popo’ Fule.

But there is someone else I must mention who was a member of the DPPC Team although not an IRRI employee as such. In 2005, the donors to the CGIAR decided that they would only continue funding programs if each center rolled out a risk assessment and business continuity initiative. I drew the short straw, and had to decide how we would do that. With advice from the head of the CGIAR’s Internal Audit Unit (IAU), John Fitzsimon (who became Inspector General at FAO in Rome for six years from February 2010), and whose office was just down the corridor from mine, we decided to develop a bottom-up approach, but needed a safe pair of hands to manage this full-time. So we hired Alma Redillas Dolot as a consultant, and she stayed with DPPC for a couple of years before joining the IAU.

Working intensively with all programs, divisions and units, Alma built up a comprehensive picture of all the risks facing the institute including financial, legal, reputational, scientific, and logistical risks, and plans to mitigate or respond to these. Among all the CGIAR centers it was by far the most comprehensive risk assessment and management plan developed.

Following her stint in the IAU, Alma moved to Nairobi, Kenya to join the Alliance for a Green Revolution in Africa (AGRA) as Head of Internal Auditing Unit, remaining there for about seven years. She received some pretty serious mentoring from some very influential persons. Do you recognise next to whom she is standing?

With former UN Secretary-General Kofi Annan and others.

Taking a sabbatical from AGRA in 2012, Alma also completed her Master in Public Administration degree from the John F. Kennedy School of Government at Harvard University in May 2013. Returning to Nairobi, she stayed with AGRA for a couple more years, before making another move, in 2016, to Vienna and the headquarters of the International Atomic Energy Agency (IAEA) as an Internal Auditor in the Office of Internal Oversight Services.

All work and no play . . .
Over the years, we had lots of fun together socially, playing badminton twice a week, dining out at Christmas or enjoying a BBQ at my house, sometimes with staff of the Development Office (one of the units I supervised, and closely linked to DPPC).

Just before I left the Philippines, in March 2010, the DPPC Team enjoyed a long weekend at the beach at Arthur’s Place (where Steph and I used to snorkel and scuba dive) together with colleagues from the Development Office.

Looking back, I have been immensely privileged to work with such a dedicated team, and very smart people. Much smarter than me!

As one of them told me recently: ‘You were like the conductor of a [great] orchestra. We were the virtuosos‘. I like that analogy. They also seemed to have appreciated my management style, allowing them to get on with their tasks, after we’d agreed on what needed tackling, without constant interference from me. Micromanagement is something I detest.

The last time I saw my team was in August 2014 when I visited IRRI in connection with the 4th International Rice Congress. As usual we spent a lovely evening together, at Sulyap in San Pablo.

After seven years of retirement, I miss the daily camaraderie as a member of the DPPC Team. As Joe Gargery would say, in Charles Dickens’s Great Expectations: ‘What larks!’

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¹Not all these donors support IRRI. Here is a list of current donors to the institute.

Research impact is all around – or at least it should be.

I believe it was IRRI’s former head of plant pathology Dr Tom (Twng-Wah) Mew who first coined this aphorism to describe IRRI’s philosophical approach to research (and I paraphrase):

It’s not only necessary to do the right science,
but to do the science right.

I couldn’t agree more, and have blogged elsewhere about the relevance of IRRI’s science. But this is science or research for development (or R4D as it’s often abbreviated) and best explained, perhaps by the institute’s tagline or slogan:

Rice Science copy

This is not science in a vacuum, in an ivory tower seeking knowledge for knowledge’s sake. This is research to solve real problems: to reduce poverty and increase food security. I don’t really like the distinction that’s often made between so-called pure or basic science, and applied science. Surely it’s a continuum? Let me give you just one example from my own research experience.

I have also blogged about the problem of bacterial wilt of potatoes. It can be a devastating disease, not only of potatoes and other solaneaceous crops like tomatoes and eggplants, but also of bananas. While the research I carried out was initially aimed at identifying better adapted potatoes resistant to bacterial wilt, very much an ‘applied’ perspective, we also had to investigate why the bacterium was surviving so long in the soil in the apparent absence of susceptible hosts. This epidemiological focus fed into better disease control approaches.

But in any case, the only distinction that perhaps really matters is whether the science is ‘good’ or ‘bad’.

Why is rice science so crucial? Because rice is the world’s most important staple food, feeding more than half of the global population on a daily basis, even several times a day in some Asian countries. IRRI’s science focuses on gains for rice farmers and those who eat rice, research that can potentially affect billions of people. It’s all about impact, at different levels. While not all impact is positive, however, it’s important to think through all the implications and direction of a particular line of research even before it starts. In other words ‘What does success look like?‘ and how will research outputs become positive outcomes?

Now I don’t claim to be an expert in impact assessment. That’s quite a specialized field, with its own methodologies. It wasn’t until I changed careers at IRRI in 2001 and became the Director for Program Planning and Communications (DPPC) that I fully came to understand (or even appreciate) what ex ante and ex post impact meant in the context of R4D. I was fortunate as DPPC to call upon the expertise of my Australian colleague, Dr Debbie Templeton, now back in her home country with the Australian Center for International Agricultural Research (ACIAR).


11222449_888009937912763_3115952232097675704_oRice Science for a Better World?

IRRI has a prestigious scientific reputation, and deservedly so. It strives hard to maintain that reputation.

IRRI scientists publish widely in international journals. IRRI’s publication rate is second-to-none. On occasion IRRI has been criticized, censured almost, for being ‘obsessed with science and scientific publication’. Extraordinary! What for heaven’s sake does ‘Research’ in the name ‘International Rice Research Institute’ stand for? Or for that matter, in the name ‘CGIAR’ or ‘Consultative Group on International Agricultural Research’?

What our erstwhile colleagues fail to grasp, I believe, is that scientific publication is a consequence of doing good science, not an objective in itself. Having recruited some of the best scientists, IRRI provides an environment that brings out the best in its staff to contribute effectively to the institute’s common goals, while permitting them to grow professionally. Surely it must be the best of both worlds to have scientists contributing to a worthwhile and important research agenda, but knowing that their work is also esteemed by their scientific peers?

But what is the ‘right science’? Well, it depends of course.

IRRI is not an academic institution, where scientists are expected to independently pursue their own interests, and bring in large sums of research funding (along with the delicious overheads that administrators expect). All IRRI scientists contribute—as breeders, geneticists, pathologists, molecular biologists, economists, or whatever—to a common mission that:

. . . aims to reduce poverty and hunger, improve the health of rice farmers and consumers, and ensure environmental sustainability of rice farming. We do these through collaborative research, partnerships, and the strengthening of the national agricultural research and extension systems, or NARES, of the countries we work in.

IRRI’s research agenda and policies are determined by a board of trustees, guided by input from its partners, donors, end users such as farmers, and its staff. IRRI aims to meet five goals, aligned with the objectives of the Global Rice Science Partnership (GRiSP), that coordinates rice research among more than 900 international partners, to:

  • Reduce poverty through improved and diversified rice-based systems.
  • Ensure that rice production is stable and sustainable, does minimal harm to the environment, and can cope with climate change.
  • Improve the nutrition and health of poor rice consumers and farmers.
  • Provide equitable access to information and knowledge on rice and help develop the next generation of rice scientists.
  • Provide scientists and producers with the genetic information and material they need to develop improved technologies and enhance rice production.

Rice Science for a Better World, indeed.

International agricultural research like IRRI’s is funded from the public purse, in the main, though the Bill & Melinda Gates Foundation has become a major player supporting agricultural research over the past decade. Tax dollars, Euros, British pounds, Swiss francs, or Japanese yen are donated—invested even—through overseas development assistance budgets like USAID in the USA, the European Commission, DfID in the UK, SDC in Switzerland, and several institutions in Japan, to name just a handful of those donor agencies committed to finding solutions to real problems through research. Donors want to see how their funds are being used, and the positive benefits that their investments have contributed to. Unfortunately donors rarely share the same vision of ‘success’.

One of the challenges that faces a number of research organizations however, is that their research mandates fall short of effectively turning research outputs into research outcomes or impact. But having an idea of ‘what success looks like’ researchers can be in a better position to know who to partner with to ensure that research outputs become outcomes, be they national scientists, civil society organizations, NGOs, and the like.

As I said, when I became DPPC at IRRI, my office managed the process of developing and submitting research project funding proposals, as well as reporting back to donors what had been achieved. I had to get this message across to my research scientist colleagues: How will your proposed research project benefit farmers and rice consumers? This was not something they expected.

Quite early on in my DPPC tenure, I had a wake-up call after we had submitted a proposal to the Asian Development Bank (ADB), at their request I should add, to support some work on rice genomics. The science described in the proposal was first rate. After mulling over our proposal for a couple of months, I received a phone call from our contact at ADB in Manila who was handling the internal review of the proposal. He asked me to add a paragraph or two about how this work on rice genomics would benefit rice consumers otherwise ADB would not be able to consider this project in its next funding round.

So I went to discuss this apparent conundrum with the scientist involved, and explained what was required for ADB approval. ‘How will rice genomics benefit rice farmers and consumers?‘, I asked him. ‘I can’t describe that‘ he relied, somewhat woefully. ‘Well‘, I replied, ‘unless we can tell ADB how your project is going to benefit farmers etc, then your proposal is dead in the water‘.

After some thought, and based on my simplistic explanation of the impact pathway, he did come up with quite an elegant justification that we could submit to ADB. Despite our efforts, the project was not funded by ADB. The powers-that-be decided that the research was too far removed from the ultimate beneficiaries. But the process in itself was useful. It helped us to understand better how we should pitch our proposals and what essential elements to show we had thought things through.

Now the graphic below is obviously a simplistic representation of a complex set of issues. The figure on the left represents a farmer, a community, a situation that is constrained in some way or other, such as low yield, diseased crops, access to market, human health issues, and the like. The objective of the research must be clearly defined and described. No point tilting at the wrong windmills.

The solid black and dashed red line represents the impact pathway to a better situation, turning research outputs into outcomes. The green arrow represents the point on that impact pathway where the research mandate of an institute often ends—before the outcome is delivered and adopted. How to fill that gap?

Individual research projects produce outputs along the impact pathway, and outputs from one project can be the inputs into another.

Whatever the impact pathway, it’s necessary to describe what success looks like, an increase in production over a specified area, release and adoption of disease resistant varieties, incomes of X% of farmers in region Y increased by Z%, or whatever.

Impact pathway

Let me highlight two IRRI projects. One has already shown impact after a research journey of almost two decades. The other, perhaps on-going for the same time period, has yet to show impact. I’m referring to submergence tolerant or ‘scuba rice‘, and ‘Golden Rice’, respectively.

9203724733_3f71432126_zFor the development of scuba rice it was first necessary to identify and characterize genes conferring submergence tolerance—many years in the laboratory even before the first lines were tested in the field and the proof of concept realized. It didn’t take long for farmers to see the advantage of these new rice varieties. They voted with their feet! So, in a sense, the farmers themselves managed the dashed red line of the impact pathway. Scuba rice is now grown on more than 2.5 million hectares by 10 million farmers in India and Bangladesh on land that could not consistently support rice crops because of flooding.

golden-riceGolden Rice has the potential to eradicate the problem of Vitamin A deficiency, which can lead to blindness. As I mentioned earlier, rice is eaten by many people in Asia several times a day. It’s the perfect vehicle to enhance the Vitamin A intake. Varieties have been produced, the proof of concept completed, yet Golden Rice is not yet grown commercially anywhere in those countries that would benefit most. The dashed red line in my impact pathway diagram is the constraint. Golden Rice is a GMO, and the post-research and pre-release regulatory framework has not been surmounted. Pressure groups also have delayed the testing of Golden Rice lines, even destroying field experiments that would provide the very data they are so ‘afraid’ of. Thus its impact is more potential than real. Donors have been patient, but is there a limit to that patience?

Keeping donors on-side
What I also came to realize early on is that it’s so necessary to engage on a regular basis with donors, establish a good working relationship, visit them in their offices from time-to-time, sharing a drink or a meal. Mutual confidence builds, and I found that I could pick up the phone and talk through an issue, send an email and get a reply quickly, and even consulted by donors themselves as they developed their funding priorities. It’s all part of research management. Donors also like to have ‘good news stories’. Nowadays, social media such as Facebook and Twitter, blogging even, also keep them in the loop. After all donors have their own constituencies—the taxpayers—to keep informed and onside as well.

Achieving impact is not easy. But if you have identified the wrong target, then no amount of research will bring about the desired outcome, or less likely to do so. While impact is the name of the game, good communications is equally important. They go hand-in-hand.

You CAN teach an old dog new tricks . . .

I like to think I’m an organized sort of person. And I’m always looking at ways of doing anything more efficiently. What I hate is having to do something twice. ‘Do it once and do it right’ has been my motto, and that’s an approach I endeavored – with some success, I should add – to instill in the various staff who have worked for me over the years.

I call it ‘the San Miguel effect’. Whatever is that, I hear you cry? San Miguel is the principal brand of beer brewed in the Philippines (it had cornered 95% of the market by 2008). And as I always told my staff, ‘If you do something right first time, it frees up time for even better things – like drinking San Mig!’

I remember once chatting with a friend – over a San Mig or three – and he said to me, ‘Well, since you trained as a taxonomist [that’s someone who deals with classification of plants and animals], I bet you have your CD collection all sorted alphabetically’. True! I like things to be in their right place and I get so frustrated when I’m not able to find something I know I’ve ‘put away’ safely. And on it goes.

Over the years, I’ve done my fair share of travelling, and I think I’m pretty good at packing a suitcase – I’ve had enough practice. But you’re never to old to learn. And this relates also to how you store your clothes at home – for which (until very recently) I was not the most organized person, I have to say. But all that has changed, thanks to a video that one of my Canadian cousins posted on Facebook.

I keep all my ironed shirts on hangers in my wardrobe. T-shirts and underwear were just piled up in drawers. Not any longer. Having watched this video I’ve almost become obsessed with making sure all my clothes are carefully folded aw away. This technique also works on long sleeve shirts and pullovers, subject to a few folds I’ve added.

Now my clothes are neatly folded away, easy to locate, and my wife is happy.

And having sorted this problem out, I went looking for more tips online. This is a great one for folding and packing a suit and dress shirt.

Well, it doesn’t stop there. Ever got yourself in a twist with a fitted bedsheet? Not any more. Watch this.

Some folding techniques – like that for the suit – are intuitive. How ever did someone work out the 2 second shirt fold, or the fitted sheet?

Now it’s also time for me to get a life!

They’re changing the guard at Buckingham Palace . . .

A letter in the mail – The Queen’s New Year’s Honours
On a bright, sunny day last November (my birthday, actually) I was outside cleaning the car, when the postman passed by. He handed me several envelopes and my immediate reaction was that this was another load of the usual junk mail. So you can imagine my surprise when I came across one that seemed rather official looking. And I was even more surprised when I read what it had to say – that I had been nominated to become an Officer of the Most Excellent Order of the British Empire, or OBE, for services to international food science. Well, I was gob-smacked, quite emotional really. I rushed inside to tell Steph – who was equally stunned, and we set to ponder how on earth this had come about. I did some Google detective work, and was able to find out a little more about the nomination process, and how successful nominees are chosen. But beyond that, I had no idea. Subsequently (in early January 2012), there was a press release from the British Embassy in the Philippines. There is some more information about the British honours system on the BBC website.

And then began six weeks of purgatory – nominees are sworn to secrecy until the honours list is published officially in The London Gazette, scheduled for 31 December! Anyway, on the 31st I came down for breakfast, and went to the website to see my name in print. And I couldn’t find it! I began to wonder if I had ticked the right box when I sent the form back. But then I found it (page N24) – under the Diplomatic Service and Overseas list. It was then that I discovered that my good friend and former colleague at IRRI, John Sheehy, had also been made an OBE. A great day for IRRI.

Going to the Palace – next steps
Not long after the New Year, I received a package of information from the Central Chancery of the Orders of Knighthood, with the date of the investiture: 29 February. I applied for tickets – for Steph, daughter Philippa, and my closest colleague in the DPPC at IRRI, Corinta Guerta.

Not long afterwards, the tickets arrived in the mail.

Corinta arrived to the UK on 26 February, and after her meeting at DfID in London on the Monday morning, came up to Bromsgrove to spend a couple of nights with us, and to join us for the investiture. We agreed to meet Philippa in London.

One other issue for me was what to wear: morning dress (top hat and tails) or lounge suit (and even which tie to choose).* I finally settled on my lounge suit and pink tie.

Investiture day
It was an early start on the 29th: up at 5 am, and off to Solihull to catch the 7:41 am Chiltern Railways service from Solihull (about 25 minutes from Bromsgrove by car) to London Marylebone. The train eventually was very crowded, with some passengers standing all the way from Banbury to London; but we had good seats. We met up with Philippa at Marylebone, had a quick cup of coffee, and then took a taxi to the Palace.

Security was extremely tight, and we had to show photo IDs and our tickets for access. It’s quite some feeling walking through the gates of the Palace (made in Bromsgrove), past the guards, and through into the inner quadrangle. At the main entrance, under a glass canopy, our tickets were again checked, and we headed inside. What a spectacle: guardsmen in their metal breastplates and equerries in morning suits; everyone was very polite and friendly. After a quick comfort stop, Steph, Philippa, and Corinta headed for the Ballroom, and I headed off in another direction to meet the other honours recipients. The recipients of knighthoods and CBEs were together in one room, the OBEs and MBEs in another. Mineral water and juices were provided – in bottles with The Queen’s crest, and little goblets with EIIR engraved (not to be left on a mantelpiece next to a priceless ceramic vase). We waited in a long gallery full of the most incredible pieces of art – goodness knows what their value was.

One of the Officers on Duty gave a briefing about the ceremony, that it would be held by HRH The Prince of Wales (not HM The Queen, much to my initial disappointment). It began precisely at 11 am, and the first batch of recipients was called away. I was in the second batch. Click on the image below to read the investiture program.

I guess I must have been called to receive my OBE at around 11:15; and afterwards the recipients returned to the back of the ballroom and took their seats to watch the rest of the proceedings. Immediately after the presentation, the insignia was removed and placed in a special case.

I was intrigued to see that the insignia was made by a company based in Bromsgrove, the Worcestershire Medal Service Ltd.

The medals are actually manufactured at a site in Birmingham’s Jewellery Quarter, but the head office is a small shop on one of my daily walk routes!

Anyway, to get back to the ceremony. Each batch of recipients crossed the ballroom at the rear, to enter a corridor on the other side. And it was from there that each recipient was called forward, to wait beside one of the Officers on Duty, and then move forward again as the surname was announced (and the reason for the honour). Turning towards HRH, men gave a small bow from the neck and women a curtsy. The insignia was pinned on, and a few words exchanged.

Receiving my medal from HRH The Prince of Wales (screenshot from The British Monarch website)

HRH asked if I was still working in the Philippines – he had been well briefed, and then we spoke briefly about different varieties of rice. Then, after some words of thanks from HRH and a warm handshake that was it – my moment of glory all over, and I exited through a door on the opposite side from where I had entered. The ballroom itself was quite dimly lit, from several huge chandeliers. On the video footage I have seen, and on the close circuit TV that was broadcast to waiting recipients, the ballroom look very bright indeed.

Considering the number of honours recipients and that HRH spoke to each person individually, the investiture was over just after 12 noon. Then we were able to meet up with our guests. Steph, Philippa, and Corinta had found seats at the back of the ballroom. We then made our way outside for picture taking.

Here are just a few, but click on the image immediately below and a web album of the best photographs will open.

Unfortunately we were not able to stay long in London, since Corinta was due to fly back to the Philippines from Birmingham Airport (BHX) at 8:30 pm. So, once we had taken all the photographs we wanted, I hailed a taxi (much easier outside the Palace than I had envisaged) and we set off for Marylebone and the train. We had a quick bite to eat at the station, and our train to Solihull departed at 2:37 pm, arriving in Solihull on time just after 4 pm. Corinta had plenty of time to get changed, complete some last minute packing, and even enjoy a cup of tea and some home-made Victoria sponge before heading off to BHX in an Emirates Airlines limo.

Reflections
Originally we thought about driving to London for the investiture. Hindsight is a wonderful thing. I would have been stupid to have attempted this trip by car, even though we could have parked right inside Buckingham Palace. On the afternoon of 29 February there were serious traffic incidents on one of the main motorways (M40) into London that we would have used, and there were holdups for several hours. So instead of an anticipated stressed journey by car, we let the train take the strain.

As Steph and I reflected on the day over dinner and a cup of tea that same evening, it was quite surreal to think we had been inside Buckingham Palace just a few hours before. But what a privilege it was, and what a fantastic honour to have received in recognition of the work I did in agricultural research, especially the conservation and use of crop genetic resources.

My former staff in the International Rice Genebank at IRRI sent me this photo – a very thoughtful touch.

Warrant of Appointment
On 22 May I received my Warrant of Appointment as an Officer of the Most Excellent Order of the British Empire. This is printed on parchment, has an embossed Seal of the Order in the top left corner, and measures 11.5 x 16.5 inches approx.

* Over the past year since I first posted this story, lots of other recipients of awards have also worried about what to wear to an investiture, and their web searches have often led to my blog. I hope my advice has been useful. I know in at least one case that it has been, since there are a couple of comments to that effect.

DPPC . . . beginning and end

One morning in mid-January 2001, I received a phone call from then IRRI Director General, Ron Cantrell, asking me to drop by his office later that day. I had no idea what it was all about, so I was rather surprised to enter his office and find that the two Deputy Directors General, Ren Wang (Research) and Willy Padolina (Operations and Support Services) were also there.

Well, to cut a long story short, Ron asked me to give up my work as head of the institute’s Genetic Resources Center (GRC) and take up a new position as Director for Program Planning and Communications (DPPC – originally Planning and Coordination). The rationale behind this was the somewhat dire funding situation of the institute then, and the almost complete lack of comprehensive information about the sources, amounts, and use of the research grants that IRRI had received. What Ron said to me was this: Mike, if a donor offered IRRI USD5 million tomorrow I wouldn’t want to refuse it, but there again I have no idea how it fits into the overall funding picture and commitments of the institute. We need someone to set up a new office whose role will be to bring some order and cohesion to this important set of activities. It appears that some visiting consultants had apparently whispered in Ron’s ear that I might be the sort of person to take on this role.

Well, I had to go away and think about this, and talk it over with Steph. Did I really want to move away from my work in rice genetic resources conservation? Well, for one reason or another, I turned him down – there were several of the terms of reference that I really couldn’t go along with. About six weeks later, one of my senior colleagues let me know that the DG was still interested in having me in the senior management team, so I decided to go and see Ron and discuss some of my concerns. We managed to reach a compromise, and on 1 May 2001 I moved from my office and labs in IRRI Brady Building (where the genebank is housed) to the main administration, FF Hill Building, across the campus.

While there had been an office taking care of donors and funding, I was decidedly unimpressed with what they had achieved, and saw little evidence from my first discussions with them that they would be likely to change. I had already agreed with Ron that I could make some staff changes. My GRC secretary, Zeny Federico, moved over to the DPPC office with me in May, and I began to replace and recruit new staff. One of my first objectives was to try to persuade a soil chemist, Corinta Guerta (whom I had never worked with but who had impressed me immensely when I was on a promotion panel to which she had applied in 1998) to give up her science and join me in a purely administrative role. It took me a couple of months or so, but Corinta joined me in August 2001.

Corints and I set about hiring new staff for the office. Of the original staff when I took over, only Marisol ‘Sol’ Camasin stayed on as the office clerk, until September 2002. Sol was replaced by Analyn Jopia until early 2004, when Vel Hernandez joined the office on a half-time basis (shared with the DDG-Research office). Vel became full time with DPPC in April 2007. In September 2001 we hired Monina La’O as an assistant manager to help develop the donor database. She left in December 2002 to get married and moved away from Los Baños, and was replaced by Sol Ogatis.

Building on Monina’s work, Sol expanded the donor database enormously, and working with Eric Clutario, a database developer, who we hired in October 2001, helped to develop in-house what became the most comprehensive project and donor management system among the CGIAR centers. Sol also left in September 2008 to work for the US Embassy in Manila (I used to tease her that she was going to work for the CIA), and then Marileth ‘Yeyet’ Enriquez joined DPPC in December 2008, and took the project management system from strength-to-strength.

By the time I retired in 2010, there were four full-time staff in the office: Corinta, who as senior manager had been my 2-I-C, assumed leadership for DPPC in January 2010; Zeny, my secretary (now Specialist-Administrative Coordination); Yeyet (now Assistant Manager II); and Vel (now Officer – Database Administration). Our database developer Eric had moved from DPPC to IT Services (ITS) in 2004 to become coordinator of Management Information Systems, but working 35% of his time for DPPC. We felt that this move to ITS would help facilitate and strengthen the links between the various information systems at IRRI and the project management system in DPPC. And it did!

Corinta was appointed head of a new Office for External Relations after my retirement, encompassing the old DPPC (now renamed DRPC) as well as the Development Office, Public Relations Office, and National Programs Relations (although there have recently been – mid-2012 – some organizational changes after the appointment of a new DDG-Communications and Partnerships). In January 2012, Corinta was appointed a Director of the institute – a fitting recognition for someone who joined IRRI as a research assistant in 1975!

The processes and procedures we put in place, the databases and web site we built, and the rigorous assessment of donors and funding opportunities permitted DPPC to facilitate the generation of significant funding for IRRI. We developed a close and clear relationship with the donor community, and they got to know us as well, such that we could send an email or pick up the phone and get an immediate response (or more or less). IRRI’s reputation with the donors rose significantly, and the institute moved from a USD30 million to a USD65 million organization, raising funds from a wider pool of donors including the Bill & Melinda Gates Foundation.

As Director for Program Planning and Communications I also had line management responsibility for five units: Communication & Publication Services (CPS), headed by Gene Hettel from the USA; the Library & Documentation Services (LDS), headed by Mila Ramos (now retired), Philippines; ITS, headed by Marco van den Berg, the Netherlands; the Development Office, which is the philanthropy side of IRRI, headed by Duncan Macintosh, Australia; and Program Planning, headed by Corinta Guerta, Philippines, seen left to right in the photo below.

On my last day at IRRI, 30 April 2010, the DPPC staff enjoyed a last merienda together at IRRI’s coffee shop, The Bean Hub, shown in the photo below, L-R: Eric, Zeny, Corinta, me, Vel, and Yeyet.

Each Christmas, we’d get together as an office group and head off to a nice restaurant somewhere, or to my home for a barbecue, to enjoy each other’s company over a meal. In 2004, I took the team to Antonio’s, rated as one of the finest restaurants in Asia, in Tagaytay overlooking Lake Taal and its volcano. We had a wonderful meal, and this is one of my favorite photos of the DPPC team at that time (L to R: me, Sol, Eric, Corints, Vel, and Zeny).